Perspectives from the Kinetix team on HR, Talent Acquisition & Management, life lessons and whatever else we want.
Energizing the Workplace
"If you don't read the newspaper you are uninformed, if you do read the newspaper you are misinformed." -Mark Twain
HR Challenges: start with Accounting vs. Finance
After reading Mark’s great post and the others he references about the possible future of HR and it’s ability to change (or not) - I wanted to elaborate on the thoughts about the challenges in the function especially related to the tactical nature of much of the foundation work. An excerpt from Mark’s post:
“There has been an incredible amount of chatter lately regarding HR’s future/fate and it makes for a very good read. In the past few weeks alone HR was declared dead and then rose from the ashes. Maren Hogan wrote a nice post with the catchy title, “Slow dancing in a burning room“. And don’t forget when the smart folks at Harvard Business tackled an age-old missive by asking, “Do HR managers have the skills they need?“ The underlying assumption by each and every writer is the premise that HR must fundamentally change. That may be true, but my sense is that “do nothing” is not only an option, it’s a likely outcome.”
I agree with Mark’s view that “doing nothing” is a likely outcome precisely because it is tough (as a group) to enact change to the tenets that made the function up to now. The HR challenge I see has 3 broad components: the first, is one of functional and focus disparity – that is, the very skills and behaviors that make one successful in HR up to a certain level (and in many companies, the only level) – are the very things that hold these practitioners back and keep the business from respecting them. My career background is finance and I liken this to the fundemental difference between most accountants and finance types. Now, that is not to say that one cannot cross over from one function to another, however as a whole, most people will align and prefer one over the other to a significant extent. My definitions, while broad, outline the fundemental issues HR practitioners have in crossing over (and should easily describe the personality types). It easy to see that if you are successful in your career to a certain level in one of these columns, you are unlikely to change your stripes later on:
|
Accounting |
HR |
Finance |
| Uses historical data (e.g. fixed) to produce a defined set of statements, consistently every period | Transactional data: benefits & payroll info, low level ee relations prescribed | May use historical data, but work is generally forward focused or analyzing drivers of the business vs. tracking the data itself |
| Told how to view data (GAAP, FASB, etc) | Plan and Policy documents, also legal, IRS, etc views on what can be done and not. Even compensation usually prescribed from external consultants | Uses both external and internal data and analysis to form and “sell” opinions (valuations, trends, etc), strive to provide solutions |
| Use and rely on external “requirements” to dictate to the business their need and say “no” | Use and rely on external “requirements” to dictate to the business their need and say “no” | Transactions tend to dictate focus and often change, more often work is support to the business |
| Focus on compliance | Compliance focused | Business need focused, or transactional focus |
| High consistency of large volume of transactional work under set periods | Transactional requirements drive – plan periods and compliance reporting | Business agreements and market needs dictate work and focus |
| High degree of certainty in work/needs – significant creativity not appreciated | High degree of certainty in work/needs (ee relations aside) | High degree of uncertainty |
| Ticks and ties | Everything must fit the plan (no variations) | Variable analysis and 80% solutions are norm |
The second leg of the HR challenge stool I see is one of volume and significant changes in the landscape. HR will always have a challenge relative to strategies for
the business or be considered a partner of any sort if the benefits are not managed correctly, or the 5500 is not filed on time. Unfortunately, if HR cannot deliver on the significant amount of transactional tasks inherent in its mandate, it will never be considered for a seat at the table. Add to this the changes afoot with things like labor relations, pay reform, training and more – and you have a recipe for a very busy team just to keep up.
The last leg of my HR challenge has been discussed many times before. Those at the Top, for the most part, do not see a need to change. Add to this my view that many get or got to HR historically as a placeholder — someone that the boss did not know what to do with, and it is no wonder they don’t want to change. (I know I will get howls on this one, but can name you more than a handful that came this way and are at the top now).
My feeling given these 3 challenges is that the future of HR may truly lie in breaking the function apart and aligning the similar functions into groups that can support the business in new ways and attract the best talent which will allow the function to be seen as less of a backwater and more as function (or functions now) directly in support of the business. I will be interested in your thoughts.
Tags: Audit, compliance, HR, HR consulting, human resources
Nationwide I-9 Audits Launched, Form I-9 Extended, & How to Avoid 5 Common I-9 Errors
I-9 forms appear simple. It’s a one page form, half of which the employee fills out. Yet, errors in completing the I-9 form can result in significant civil and criminal penalties being brought both against the company and human resources managers individually (yikes!). Major problems could result in fines of $600-$800 per form! Krispy Kreme recently negotiated a settlement of $40,000 for violations.
Representing the first major initiative in its comprehensive strategy to reduce illegal employment, U.S. Immigration and Customs Enforcement announced July 1 that it has sent notices to 652 businesses nationwide informing them that they have been targeted for Form I-9 audits. The audits will entail inspection of hiring records to determine whether the businesses are complying with employment eligibility laws. ICE has not released the names of the businesses targeted.
Given ICE’s stepped-up enforcement efforts, companies should make sure their I-9 forms are in order and that their hiring processes comply with immigration law. Here are ways to avoid 5 common errors: 
- Check to be sure that the required document is recorded on the right space corresponding with List A, List B or List C. Do not fill in all 3 spaces, only 1 from List A OR 1 from List B and 1 from List C.
- The law requires that the form be completed within 3 days of hire. The hire date on the form should be the same as the hire date in your payroll system. The date the form is signed should be within 3 days of that hire date.
- If a new hire checks the box for “A lawful permanent resident . . .” or “An alien authorized to work until . . .” they must complete the additional required information.
- Do not use abbreviations when recording document information. You must spell out the issuing agency and document titles.
- Verify that the social security number provided at the top of the form matches the social security number recorded under List C.
Also, U.S. Citizenship and Immigration Services has announced that the current version of the Form I-9, which employers must use to verify the identity and employment eligibility of newly hired employees, will continue to be valid beyond the previously announced expiration date of June 30. Until further notice, employers should continue to use the form with the notation “(Rev. 02/02/09)” in the bottom corner.
Are you in compliance?
Tags: Audit, compliance, HR, HR consulting, human resources, I-9, ICE, INS
